Rules for 2019
Important upcoming dates and times for the 2019 event (more detail below):
Aug. 16 – Entries open ( “call for entries” is announced on this site, via the email list, and on Facebook)
Sept. 20, 6 p.m. – Entries close
by Oct. 7 – Show Catalog is posted on this site. The catalog is the official notification to artists of accepted works.
Oct. 20 (Sunday), 12:30-3:30 pm – Artists deliver works. This is the only time for artwork dropoff! NO EXCEPTIONS. Please arrange for someone to deliver work if you are not available.
Oct. 23, 24, 25, 26 (Weds-Sat) – Gallery open
Oct. 24 (Thursday): Artists’ reception, 5:30-7:30 p.m.
Oct. 26 (Saturday), 3-6 – Buyers pick up purchases; artists pick up unsold work (show closes at 3 pm). Artists should check the show catalog before coming to pick up. Sold pieces will have the word SOLD added to the title.
Oct. 27 (Sunday), 12:30-3 Buyers pick up purchases; artists pick up unsold work. Oct. 26 and Oct. 27 are the only times for artwork pickup! Please arrange for someone to pick up unsold work if you are not available.
Full rules and instructions for artists
Thank you for your interest in the 11th annual Yarmouth Art Festival, Oct. 23-26, 2019 at St. Bartholomew’s Episcopal Church in Yarmouth.
This juried event will showcase a wide range of artists from around Maine. Entry fees and sale commissions support St. Bart’s programs, including contributions and member support of local community services such as Friendship House, Yarmouth Community Food Pantry, St. Elizabeth’s Jubilee Center in Portland and the Compassionate Housing Initiative for New Mainers.
Entries open Aug. 16, and close at 6 p.m. Friday, Sept. 20.
Please read the following instructions and rules carefully before entering.
A note for entrants about pricing
After 10 very successful years of the Yarmouth Art Festival, we can see some trends that might help you select pieces to submit. Generally, about 160 pieces have been selected for the show each year, of which about 50 typically are sold. The average price of artwork sold each year has been fairly consistent at $250-350.
Here is a list of the number of pieces sold in each price range at the 2018 event:
$0 – $99 3 pieces
$100 – $199 10
$200 – $299 17
$300 – $399 9
$400 – $499 6
$500 – $599 3
$600 – $699 1
We encourage artists to submit their best work at any price, and we offer this information simply to help your choices.
Important dates and times:
- Aug. 16 – Entries open (will be announced on this site, via the email list, and on Facebook)
- Sept. 20, 6 p.m. – Entries close
- by Oct. 7 – Artists notified of accepted works, online gallery is posted
- Oct. 20 (Sunday), 12:30-3:30 pm – Artists deliver works This is the only time for artwork dropoff! NO EXCEPTIONS. Please arrange for someone to deliver work if you are not available.
- Oct. 23, 24, 25, 26 (Weds-Sat) – Gallery open
- Oct. 24 (Thursday): Artists’ reception, 5:30-7:30 p.m.
- Oct. 26 (Saturday), 3-6 – Buyers pick up purchases; artists pick up unsold work (show closes at 3 pm)
- Oct. 27 (Sunday), 12:30-3 Buyers pick up purchases; artists pick up unsold work. Oct. 26 and Oct. 27 are the only times for artwork pickup! Please arrange for someone to pick up unsold work if you are not available.
Entry Rules are below.
We’ve kept the rules short and the process simple. We hope you’ll submit your best work and that you’ll benefit from the exposure and the sales. Good luck!
Eligibility: The Yarmouth Art Festival is open to any artist age 18 years and older who maintains a residence in Maine.
Size, medium: Both 2D and 3D works are welcome. 2D works may include photography, painting, etching (or other limited printmaking), digital media and other fine artwork intended to be hung. Pieces may not exceed 48 inches on any dimension. Works must be prepared with weight-appropriate hanging wire (not single eyehooks, for example), and ready to hang. Framing is optional, but in all cases, pieces must be ready to hang or they will NOT be accepted. No wet paint. No prints (except photography) unless limited edition/numbered/signed. 3D pieces (e.g. sculpture) may not exceed 60 inches in any direction or weigh more than 100 pounds.
All submitted works must be for sale. All work will be for sale at prices set by the artist. Artists may edit their entries – including price – up to the submission deadline; however prices may NOT be changed after the submission deadline.
Commission: St. Bartholomew’s Episcopal Church will retain a commission of 30% of sale price (sales tax is the responsibility of the artist). Payment to the artist will be mailed within 30 days after receipt of proceeds from sales. If the artist sells the work between the time of acceptance and the beginning of the show, the artist agrees to pay St. Bartholomew’s a commission of 10%, and exhibit the work as “sold.” In the event of a direct or private sale by the artist within 30 days after the close of the show to any buyer who visited the exhibit during the show, the artist will pay St. Bartholomew’s a commission of 10%.
Submission fees: Each artist submitting work for consideration will pay a nonrefundable fee of $15 for the first work submitted, $10 for the second, and $5 for each additional work. You may submit up to 10 pieces for consideration. The online submission form includes a secure credit-card payment system, which is preferred. Alternately, you may pay by check, made out to St. Bartholomew’s. Be sure to write “Art Show” on the check memo. Checks must be received or postmarked by the submission deadline for your entry to be valid. Mail or deliver check to St. Bartholomew’s Episcopal Church: 396 Gilman Road, Yarmouth, Maine, 04096.
Submission process: Submission deadline is 6pm Sept. 20! All works must be submitted for consideration online on a form available at http://www.yarmouthartfestival.com/ The online entry form includes a process for uploading digital images of the work, along with the artist’s name, resume/biography, title of the work, sale price of the work, and brief commentary about the work. (Please note that if you submitted entries last year, your 2018 “account” has been erased and you will need to create a new submission with your bio, etc.) The digital image of your artwork will be the sole basis for the jurors’ decision, so take care in preparing the image. Try taking multiple images, with different lighting and pick the best. Zoom in on your image to check for blurriness and reshoot if necessary. The jurors have expressed concern in the past that a particular image may not be a good representation of the artwork, as they declined to include it. Don’t let that happen to your artwork.
You will receive an email confirming your submission, and explaining how to revisit your entry to confirm or revise. You may make changes to your entry text and images – except changes in the number of entries – until the deadline.
Selection process: The jury will review all submissions, and the show catalog will display their selections by Oct. 7. Artists will receive an email when the show catalog is online; the catalog is the official notification of the jury’s decisions. All works accepted into the event are juried in on their own merit, and no substitutions will accepted.
Insurance: The artist is responsible for insuring his/her own works. All reasonable care will be taken with accepted art, but it is clearly understood by the artist that St. Bartholomew’s does not assume responsibility and shall not be held responsible for any damage of any kind caused by or occurring during the show.
Delivery: Artists are responsible for hand-delivering artwork to the show location, St. Bartholomew’s, 396 Gilman Road, Yarmouth. All work must be ready to hang, with appropriate-gauge wire or other standard hanging system. Indoor 3D works must be ready to stand on floor or table. Work must be delivered from 12:30-3:30 pm Sunday, Oct. 20. Because of the short timeframe for hanging the show, artwork will NOT be accepted outside those hours. If you are not available then, you must arrange for someone else to deliver your art during those hours.
No need to tag your artwork with title, price etc. We’ll have those ready when you arrive, and will tag each piece.
If you bring your artwork in special packing materials, we will try to keep track of it for return after the show, but we can’t promise anything. It may be wiser to take it home with you.
All work will be hung by the organizers at their discretion.
Pickup: Unsold works MUST be picked up during special pickup times of 3-6 pm Saturday, Oct. 26, and 12:30-3pm Oct. 27 (Sunday). These are the only times for pickup. If you cannot come at those times, please arrange for someone else to pick up your unsold work.
Check the show catalog on Oct. 26 before coming for pickup. We will update the show catalog with “SOLD” in the title of sold pieces.
Any unclaimed artwork will become property of the organizers, and will be disposed of at their discretion.
Questions? Email firstname.lastname@example.org