Rules

Rules for 2020

Important upcoming dates and times for the 2019 event (more detail below):

Aug. 17  – Entries open ( “call for entries”  is  announced on this site, via the email list, and on Facebook)

Sept. 19, 6 p.m. – Entries close

by Oct. 12 – Show Catalog is posted on this site. The catalog is the official notification to artists of accepted works. Purchases are not available until show opens Oct. 19.

Oct. 19-31 – Virtual show and sale is open on this site. All artworks are available for online purchase, with no-contact pickup of purchased pieces in Yarmouth. (If an artist is willing to provide shipping, the artwork will be so noted)

Nov. 1,2,3: Artists deliver purchased artworks by appointment to 396 Gilman Road, Yarmouth, for pickup by buyers. (Unless other arrangements have been made between the artist and buyer)

Nov. 5,6,7: Buyers pick up purchases, by appointment.

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Full rules and instructions for artists

Thank you for your interest in the 12th annual Yarmouth Art Festival, Oct. 19-31, 2020, sponsored by St. Bartholomew’s Episcopal Church in Yarmouth.

This juried event will showcase a wide range of artists from around Maine. Entry fees and sale commissions support St. Bart’s programs, including contributions and member support of local community services such as Friendship House, Yarmouth Compassionate Housing Initiative, and St. Elizabeth’s Jubilee Center in Portland.

Unlike in previous years, the 2020 show will be fully virtual, including purchasing. And unlike previous years, artists will transport or deliver only purchased artwork.

Entries open on Aug. 17, and close at 6 p.m. Friday, Sept. 19.

Please read the following instructions and rules carefully before entering.

A note for entrants about pricing
After 11 very successful years of the Yarmouth Art Festival, we can see some trends that might help you select pieces to submit. Generally, about 160 pieces have been selected for the show each year, of which about 50 typically are sold. The average price of artwork sold each year has been fairly consistent at $250-350.
Here is a list of the number of pieces sold in each price range at the 2019 event:
$0 – $99  3 pieces
$100 – $199 8
$200 – $299  18
$300 – $399  12
$400 – $499  3
$500 – $599  1
$600 – $699  1
$699+   0

We encourage artists to submit their best work at any price, and we offer this information simply to help your choices.

Important dates and times:

  • Aug. 17  – Entries open (will be announced on this site, via the email list, and on Facebook)
  • Sept. 19, 6 p.m. – Entries close
  • by Oct. 12  – Artists notified of accepted works via online gallery
  • Oct. 19, 10am  Online gallery purchasing is available
  • Oct. 31, 6pm – Show closes – purchasing ends (catalog remains online)
  •  Nov. 1,2,3 – Artists deliver purchased works, by appointment, to 396 Gilman Road, Yarmouth. (Artists and buyers can make other delivery arrangements; in that case, we ask the artist to  please notify us)
  •  Nov. 4,5,6 – Buyers pick up purchased works by appointment (unless other arrangements have been made)

Entry Rules for artists are below.

We’ve kept the rules short and the process simple. We hope you’ll submit your best work and that you’ll benefit from the exposure and the sales. Good luck!

Eligibility: The Yarmouth Art Festival is open to any artist age 18 years and older who maintains a residence in Maine.

Size, medium: Both 2D and 3D works are welcome. 2D works may include photography, painting, etching (or other limited printmaking), digital media and other fine artwork intended to be hung. Pieces may not exceed 48 inches on any dimension. Works must be prepared with weight-appropriate hanging wire (not single eyehooks, for example), and ready to hang. Framing is optional, but in all cases, pieces must be ready to hang. No wet paint. No prints (except photography) unless limited edition/numbered/signed. 3D pieces (e.g. sculpture) may not exceed 60 inches in any direction or weigh more than 100 pounds.

About dimensions: When submitting your artwork, you will be asked the dimensions of the piece. Please provide the unframed dimensions of the artwork itself. If the piece is framed, provide the overall dimensions in the text description of the piece.

All submitted works must be for sale. All work will be for sale at prices set by the artist. Artists may edit their entries – including price – up to the submission deadline. No changes may be made after the deadline.

Commission: St. Bartholomew’s Episcopal Church will retain a commission of 30% of sale price (sales tax is the responsibility of the artist). Payment to the artist will be mailed within 30 days after receipt of proceeds from sales, provided artwork has been delivered to the buyer or church. If the artist sells the work between the time of acceptance and the beginning of the show, the artist agrees to pay St. Bartholomew’s a commission of 10%, and exhibit the work as “sold.” In the event of a direct or private sale by the artist within 30 days after the close of the show to any buyer who visited the exhibit during the show, the artist will pay St. Bartholomew’s a commission of 10%.

Submission fees: Each artist submitting work for consideration will pay a nonrefundable fee of $15 for the first work submitted, $10 for the second, and $5 for each additional work. You may submit up to 10 pieces for consideration, but remember this is a juried show so there is no guarantee that your work will be accepted. (see FAQs if you are not familiar with juried shows). The online submission form includes a secure credit-card payment system, which is preferred. Alternately, you may pay by check, made out to St. Bartholomew’s. Be sure to write  “Art Show” on the check memo.  Checks must be postmarked by the submission deadline for your entry to be valid. Mail to St. Bartholomew’s Episcopal Church: 396 Gilman Road, Yarmouth, Maine, 04096.

Submission process: Submission deadline is 6pm Sept. 19! All works must be submitted for consideration online on a form available at http://www.yarmouthartfestival.com/  The entry form appears on the site when entries open, and it is removed when entries close. The online entry form includes a process for uploading a digital image of each artwork, along with the artist’s name, resume/biography, title of the work, sale price of the work, dimensions, medium, and brief commentary about the work. If you are willing to provide shipping (at the buyer’s expense)  include the words “Shipping available” in the description of the artwork. (See below for more info on shipping) (Please note that if you submitted entries last year, your 2019 “account” has been erased and you will need to create a new submission with your bio, etc.)

About submitted images: If the artwork is framed, include the frame so buyers can see it. One digital image of your artwork will be the sole basis for the jurors’ decision, so take care in preparing the image. Try taking multiple images, with different lighting, and pick the best one. Zoom in on your image to check for blurriness and reshoot if necessary.  The jurors have expressed concern in the past that a particular image may not be a good representation of the artwork, as they declined to include it. Don’t let that happen to your artwork.

You will receive an email confirming your submission, and explaining how to revisit your entry to confirm or revise. You may make changes to your entry text and images – except changes in the number of entries – until the deadline.

Selection process: The jury will review all submissions, and the show catalog will display their selections by Oct. 12. All artists will receive an email when the show catalog is online; the catalog is the official notification of the jury’s decisions.  All works accepted into the event are juried in on their own merit, and no substitutions will accepted.

Insurance: The artist is responsible for insuring his/her own works. All reasonable care will be taken with accepted art, but it is clearly understood by the artist that St. Bartholomew’s does not assume responsibility and shall not be held responsible for any damage of any kind caused by or occurring as part of the show.

Delivery of purchased artwork:  When an artwork is purchased, the artist will be notified, and will make an appointment to deliver the piece to St. Bartholomew’s, 396 Gilman Road, Yarmouth.  Artist drop-off will be Nov. 1,2,3  by appointment. If you cannot deliver on those dates, please arrange for someone else to make the drop-off. Buyers will pick up purchased pieces there by appointment on Nov. 5,6,7.   No-contact procedures will be in effect for both drop-off and pickup.

Buyers’ pickup: Buyers can pick up their purchased artwork by appointment on Nov. 5,6 or 7, at St. Bartholomew’s Episcopal Church, 396 Gilman Rd, Yarmouth.  No contact procedures (Covid safety protocol) will be in effect.  Buyers will be called by Oct 31 to set the appointment date.

Shipping available?:  If you (the artist) are willing to provide shipping, include the words “Shipping Available” in the description of the artwork. You and the buyer will work out all arrangements, including how the packing and shipping charges will be paid. Please be prepared to handle all arrangements to ship the artwork expeditiously. If a buyer will require shipping, we encourage them  to contact artists to discuss shipping before making a purchase. Neither Yarmouth Art Festival nor St. Bart’s will be involved in these arrangements. Artists who provide shipping will need to provide evidence of successful delivery before the show provides payment for their sale.

Questions? Email info@yarmouthartfestival.com